Free Contract Template for Coaches
Coaching contracts must define session scheduling policies, cancellation terms, confidentiality boundaries, and the scope of your coaching relationship. Without clear boundaries, clients may expect unlimited access between sessions or treat coaching as therapy. Specify what coaching includes, what it does not, and the mutual commitments required for the engagement to succeed.
Coach Contract Preview
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Effective Date: March 25, 2026
Parties
Party A (Service Provider)
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Party B (Client)
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This Agreement is entered into as of March 25, 2026 and shall remain in effect through June 30, 2026, unless earlier terminated in accordance with the terms herein.
1. Scope of Services
2. Payment
3. Terms & Conditions
4. Confidentiality
5. Termination
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above.
Party A: Service Provider
{{partyA}}
Signature: __________________
Date: __________________
Party B: Client
{{partyB}}
Signature: __________________
Date: __________________
This preview uses the Modern style. View all 9 contract styles
What to Include on a Coach Contract
Billing Tips for Coaches
Package-based pricing works best for coaching because it commits the client to enough sessions for meaningful progress. A single session rarely creates lasting change. Offer 4, 8, and 12-session packages with increasing per-session discounts to incentivize the longer commitment that produces the best coaching outcomes.
Enforce a strict cancellation policy to protect your calendar and income. A 24-hour cancellation notice with the session charged at full rate for no-shows is industry standard. Coaches who do not enforce cancellation policies find that clients deprioritize sessions because there is no cost to skipping.
Offer a payment plan for larger packages to make the investment accessible while maintaining your full fee. A 12-session package at $500 per session ($6,000 total) can be split into three monthly payments of $2,000. The total remains the same, but the client can manage cash flow more easily.
Include between-session support as a named deliverable, not an open-ended offering. Define support as 'up to 2 emails per week with 24-hour response time' rather than 'unlimited email access.' Boundaries prevent clients from replacing paid sessions with free email coaching.
pro tip
Coach Rate Ranges and Payment Terms
| Experience Level | Rate Range | Pricing Model | Payment Terms |
|---|---|---|---|
| Entry-level | $100 per session | Session-based packages | Package prepaid or monthly installments |
| Mid-level | $250 per session | Session-based packages | Package prepaid or monthly installments |
| Senior / Specialist | $500+ per session | Session-based packages | Package prepaid or monthly installments |
Rate data reflects 2025-2026 market ranges for freelance coaches in the United States. Rates vary by location, specialization, and project complexity.
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Frequently Asked Questions
- Should a coaching contract define session scheduling rules?
- Yes. Specify the scheduling process (booking link, email), required advance notice for cancellation (24-48 hours), no-show policy (full session charge), and the maximum time between sessions (typically 3 weeks). Without these rules, scheduling becomes a constant negotiation.
- How should a coaching contract address confidentiality?
- All session content, personal disclosures, and progress records are confidential. The coach cannot discuss the client's situation with anyone without written consent. Include a carve-out for legally required disclosures (imminent harm to self or others).
- Should a coaching contract disclaim therapy and medical advice?
- Absolutely. State clearly that coaching is not therapy, counseling, medical treatment, or legal advice. If the client needs these services, you will recommend appropriate professionals. This protects both parties and sets proper expectations about the coaching relationship.
- What refund terms should a coaching contract include?
- A pro-rata refund for unused sessions minus an early termination fee (equivalent to one session) is fair and common. Specify that completed sessions and assessment tools are non-refundable. Prepaid package amounts are refundable only for the unused portion.
- Can a coaching contract include a non-solicitation clause?
- A clause preventing the client from hiring your other coaches or subcontractors is reasonable. However, a clause restricting the client from hiring other coaches generally is overreaching and may not be enforceable. Keep non-solicitation clauses narrow and specific.
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