Free NDA Template for Virtual Assistants
Virtual assistants handle email correspondence, financial records, client contact lists, and internal business communications daily. An NDA must be signed before you receive any login credentials or access to the client's inbox. This protects both parties and establishes professional trust from the very first day of the engagement.
Virtual Assistant NDA Preview
Non-Disclosure Agreement
Mutual Non-Disclosure Agreement
This Non-Disclosure Agreement (the "Agreement") is entered into as of March 25, 2026 by and between the parties identified below. The parties agree that this Agreement shall remain in effect for a period of 2 years from the effective date.
Parties
Disclosing Party
TechStartup Inc.
Receiving Party
Acme Design Studio
1. Purpose
2. Definition of Confidential Information
3. Obligations of the Receiving Party
4. Exclusions from Confidential Information
5. Term
This Agreement shall remain in effect for 2 years from the Effective Date. The obligations of confidentiality shall survive the expiration or termination of this Agreement.
6. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of State of California, without regard to its conflict of law principles.
IN WITNESS WHEREOF, the parties have executed this Non-Disclosure Agreement as of the Effective Date first written above.
Disclosing Party
TechStartup Inc.
Signature: __________________
Date: __________________
Receiving Party
Acme Design Studio
Signature: __________________
Date: __________________
This preview uses the Modern style. View all 9 nda styles
What to Include on a Virtual Assistant NDA
Billing Tips for Virtual Assistants
Retainer billing works best for virtual assistant engagements because it gives both you and the client predictability. Offer monthly packages of 10, 20, or 40 hours at a slight discount compared to your ad hoc hourly rate. This incentivizes the client to commit to a package and guarantees you a baseline income each month.
Track your time in 15-minute increments using a tool like Toggl or Clockify, and share the report with your invoice. Clients who see detailed time logs trust you more and dispute invoices less. Avoid rounding up aggressively because virtual assistant work is easy for clients to cross-reference against their own task submissions.
Establish a clear policy for unused retainer hours. Most VAs use a 'use it or lose it' model where hours do not roll over, which protects your availability. If you allow rollover, cap it at one month to prevent clients from banking hours and then requesting a massive surge of work.
Bill software subscriptions and tools as separate pass-through line items. If you purchase a scheduling tool or CRM seat on the client's behalf, list the exact cost and keep your time fee separate. Transparency on these small costs prevents them from becoming friction points during invoice review.
pro tip
Virtual Assistant Rate Ranges and Payment Terms
| Experience Level | Rate Range | Pricing Model | Payment Terms |
|---|---|---|---|
| Entry-level | $15 per hour | Hourly retainer | Monthly retainer, due on the 1st |
| Mid-level | $35 per hour | Hourly retainer | Monthly retainer, due on the 1st |
| Senior / Specialist | $75+ per hour | Hourly retainer | Monthly retainer, due on the 1st |
Rate data reflects 2025-2026 market ranges for freelance virtual assistants in the United States. Rates vary by location, specialization, and project complexity.
How to Create a Virtual Assistant NDA
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Frequently Asked Questions
- Why do virtual assistants need NDAs more than other freelancers?
- VAs access inboxes, financial accounts, customer databases, and internal communications daily. This level of access to sensitive business operations is unusual for most freelancers and requires stronger confidentiality protections. The NDA should be signed before any credentials are shared.
- Should a VA NDA cover the client's customer information?
- Yes. If you handle customer emails, order data, or contact lists, the NDA should explicitly cover third-party personal information. This also helps the client meet their own privacy obligations under regulations like GDPR or CCPA.
- How long should a virtual assistant NDA last?
- Two to three years after the engagement ends is standard. The information you access as a VA (passwords, financial data, client lists) has a limited shelf life, so perpetual NDAs are unnecessary and may deter future clients from hiring you.
- What happens to saved passwords and credentials after the NDA period?
- Best practice is to delete all stored credentials immediately upon contract termination, regardless of the NDA duration. Include a clause requiring you to confirm in writing that all credentials, files, and copies have been destroyed within 7 days.
- Should the NDA be mutual for virtual assistant engagements?
- A mutual NDA is ideal because you may share your proprietary workflows, templates, and processes with the client during onboarding. Mutual protection ensures neither party misuses information learned during the engagement.
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