Free Quote Template for Interior Designers
An interior design quote should separate design fees from estimated procurement budgets so the client understands what they are paying for your expertise versus what goes toward products. Present the design phases (concept, development, procurement, installation) as distinct line items with clear deliverables for each phase.
Interior Designer Quote Preview
INVOICE
QUO-2026-003
Issue Date: March 25, 2026
Valid Until: April 8, 2026
From
Whitmore Interiors
studio@whitmoreinteriors.com
123 Creative Ave San Francisco, CA 94105
(555) 123-4567
acmedesign.co
To
Lauren Asher
lauren@mercerhotels.com
456 Innovation Blvd Austin, TX 78701
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Design Services (concept through installation) | 1 | $8,500.00 | $8,500.00 |
| Estimated Procurement (25% markup included) | 1 | $22,000.00 | $22,000.00 |
| 3D Renderings (2 rooms) | 2 | $600.00 | $1,200.00 |
Notes
Thank you for your business!
Terms & Conditions
Payment is due within 15 days of invoice date. Late payments are subject to a 1.5% monthly fee.
Payment Details
Bank: First National Bank
Account Holder: Acme Design Studio
Account: 1234567890
Routing/SWIFT: 021000021
https://paypal.me/acmedesign
This preview uses the Modern style. View all 9 quote styles
What to Include on a Interior Designer Quote
Billing Tips for Interior Designers
Disclose your procurement markup percentage in writing before the first purchase. The industry standard is 20-35%, and clients who discover the markup after receiving a vendor invoice will feel deceived. Transparency upfront turns your markup into a feature (you handle sourcing, logistics, and quality control) rather than a hidden fee.
Separate your design fee from procurement costs on every invoice. Your creative expertise is billed hourly or as a flat project fee, while procurement is a separate line item with the markup shown. This two-track billing model lets clients see the value of your design work independently from product costs.
Collect a procurement deposit before placing any vendor orders. Furniture and materials often require 50% deposits that come out of your cash flow if you front the money. Structure your contract so the client funds a procurement account that you draw from, eliminating the need to carry vendor costs yourself.
Bill for site visits, travel time, and installation supervision as separate line items. These are legitimate work hours that clients often overlook. By listing them transparently, you set expectations and avoid absorbing costs that should be part of the project budget.
pro tip
Interior Designer Rate Ranges and Payment Terms
| Experience Level | Rate Range | Pricing Model | Payment Terms |
|---|---|---|---|
| Entry-level | $50 per hour | Hourly + procurement markup | Deposit + milestone + procurement |
| Mid-level | $125 per hour | Hourly + procurement markup | Deposit + milestone + procurement |
| Senior / Specialist | $200+ per hour | Hourly + procurement markup | Deposit + milestone + procurement |
Rate data reflects 2025-2026 market ranges for freelance interior designers in the United States. Rates vary by location, specialization, and project complexity.
How to Create a Interior Designer Quote
Choose Your Template
Fill In Your Details
Download and Send
next step
Complete Document Suite for Interior Designers
Frequently Asked Questions
- How do I quote for a project with unknown procurement costs?
- Quote your design fee as a fixed amount and present the procurement budget as a range. For example, quote $5,000 for design services and estimate $15,000-$25,000 for furniture and materials. The procurement budget firms up after concept approval.
- Should an interior design quote include 3D renderings?
- Quote renderings as a separate line item so the client can opt in or out. Typically include one to two renderings for key rooms and charge per additional room. Renderings significantly increase client confidence and reduce change orders.
- How do I quote interior design for a commercial client?
- Commercial projects typically use a per-square-foot rate for design services plus procurement at a disclosed markup. Include a separate line item for FF&E (furniture, fixtures, and equipment) budgets and installation coordination.
- What should be excluded from an interior design quote?
- Exclude construction work, electrical and plumbing modifications, window treatments installation, and any structural changes. These require licensed contractors and should be scoped separately. List all exclusions explicitly to prevent scope assumptions.
- How long should an interior design quote remain valid?
- 30 days is standard because furniture and material prices fluctuate frequently. For large commercial projects, you may extend to 45 days. Always note that procurement estimates are subject to change based on vendor pricing at the time of order.
Build your interior designer toolkit.
The FreelanceDesk Chrome extension includes all 45 templates, saved client data, and custom branding. $49 once, and your data never leaves your browser.